Disney Trip March 2010

5/20/2010

2 Comments

 
Minutes from Kailua Intermediate School Band Booster Club’s 
Special Interim Meeting

April 10, 2010   
The meeting was called to order at 12:40 p.m. Present were: Cheryl Sonoda, Bill Tiffany, Loreen Farr, Stacye Gallo and Vickey Paul. The board members convened under a tree in the school yard, as the school was closed for the weekend.

 President Laura Sueda was unable to attend, so Cheryl, the Vice President, conducted the meeting. She explained that the purpose of this mini meeting was to discuss and vote on the issue of moving the booster account to a new bank.

 The Secretary’s minutes from the March 1, 2010, meeting were reviewed and approved by the board on March 6 via e-mail. 

New Business:
  • Switching to New Bank--The booster officers would like to move the club’s checking account to a new bank to simplify the process of signing checks. 
Cheryl explained that when the booster club first started, it did not meet the requirements to open an account at Territorial Savings Bank in Kailua. Now that the boosters are formalized, with elected officers, by-laws, regular meetings, and recorded minutes, we meet the bank’s requirements. 

The boosters would like to move the club’s checking account from Windward Federal Credit Union to Territorial Savings because it will make check-signing much easier. 

Cheryl made a motion to move the booster checking account from Windward Federal Credit Union to Territorial Savings Bank. Bill seconded it. The motion was approved by unanimous vote. 

To make the transition smooth, the booster club officers agreed to open the account now and then switch it over to next year’s officers once they are elected. 

The process will involve withdrawing the names of the current signatories—Vice President Cheryl Sonoda, Treasurer William (Bill) Tiffany, and Website Coordinator and Fund-raising Organizer Vickey Paul—on the account. When at least two booster club officers are elected for the next school year, their names will be listed as signatories for the new checking account.

For the purposes of opening a new checking account for the booster club, the following information is being reprinted from the Booster Club By-laws:  

I.  NAME:  The name of this booster club is the Kailua Jr. Band Booster Club (referred to as the “Booster Club”), located in Kailua, Oahu, Hawaii.  It is a local booster club organized for the Kailua Intermediate School Band (referred to as “KIS Band”).

II. PURPOSE:  The specific purposes of the organization shall be to:

1.  Encourage and promote assistance programs that will provide the elements necessary to be supportive to the members of the KIS Band.

2.  Encourage and promote programs that will provide for the physical, mental, and social well-being of the members of the KIS Band.

3.  Establish and maintain such committees as may be necessary to accomplish the above purposes.

4.  Carry on other lawful business and activities which are necessary and proper for the accomplishment of any of the above purposes.

Other:

  • Adding Agenda Items—If you have an item you would like to add to the agenda, please call or e-mail President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail address is [email protected]
  • Next Meeting—Monday, May 3, at 7 p.m. in the band room. 
The meeting was adjourned at 12:50 p.m.

2 Comments

March 1, 2010

5/20/2010

2 Comments

 
Minutes from Kailua Intermediate School Band Booster Meeting
March 1, 2010    KIS Band Room

The meeting was called to order at 7:09 p.m. Present were: Kristi Kusunoki, Cheryl & Steven Sonoda, Bill Tiffany, Loreen Farr, Stacye Gallo and Carolyn Hawpe. 

President Laura Sueda was unable to attend, so Vice President Cheryl Sonoda conducted the meeting. 

The Secretary’s minutes from the Feb. 1 meeting were reviewed and approved by the board on Feb. 19 via e-mail. They were then e-mailed to the members and posted on the band website. 

Treasurer’s Report: 

Bill reported that the booster club will have $10,543 in the account after final payments are made to Seawind Tours & Travel for the Anaheim trip. He pointed out that we will need to subtract about $104 to cover the 4.5-percent sales tax on our earnings. We are “looking good” as we head toward the end of the school year, he said, noting that we still have a few more fund-raisers planned. 

In a new development, Bill and Kristi explained that the students who are going on the trip each paid $10 for a backpack. In the meantime, Vickey Paul was able to get the backpacks donated, so each student will receive a refund. Bill said the simplest thing would be to give each traveling student a $10 bill as soon as possible. The board agreed by unanimous vote.  

Upcoming Events:
  • McDonald’s Night—Friday, March 5, from 5 to 8 p.m., 406 Kuulei Road
Sales will benefit the KIS Band. Parents and students are needed to assist with set up and clean up. Two shifts are scheduled: 5-6:30 p.m. and 6:30-8 p.m. Cheryl suggested that the students make banners and posters to promote the event. They could hang a banner in the restaurant that night, and stand along the street waving posters. A parent will need to chaperone the students outside. Students can assist with taking orders but not with food preparation. So far, 2-3 families have volunteered for each shift. But we could still use more. Also, the band officers will be there to help. We need to boost our advertising. Steven noted that Kailua High School band did not do that well with their McDonald’s Night because they did not advertise enough. Carolyn volunteered to make some flyers and give them to Kristi to distribute to the students. A final note: This event will include orders from the drive through. (At the Feb. 1 meeting it was reported that drive-through orders would not be included in the fund-raiser.) Customers must mention that they are supporting the KIS Band. 
  • Windward Mall Concert—Thursday, March 11, 2:15-6:30 p.m.
Kristi reported that we will not be able to get the bus to transport the students. As a result, quite a few parents will be needed to drive the students to the mall. In addition, we will need to rent a U-Haul truck to move the instruments and music stands. The challenge is that we need someone to agree to drive the truck, which will include picking it up, keeping it overnight and returning it the next day. The truck can not be stored overnight on the school campus because the next day is a Furlough Friday and the campus gate will be locked. Cheryl suggested that if enough parents attend the concert and are willing to transport all of the students and instruments back to the school, the driver might be able to return the truck in Kaneohe that evening. In that case, it would have to be returned before the truck rental company closes. Cheryl said you do not need a special license to drive the 17-foot truck. The rental will cost $49 plus $1.09 per mile.  
  • HI-5 Recycling Day & Rummage Sale--Sat., March 27, from 8 a.m. to noon 
This date was selected to accommodate the Easter weekend (April 2-4), the Advanced Band Parade of Bands (April 10) and the Select Band Concert (April 17). Helpers are needed Thursday, March 25, from 3 to 6 p.m. to sort, organize and price items. Many tables are needed along with tents to shield workers from the sun. Goodwill is now closed, so Laura should call another organization to pick up unsold items. Vickey can ask Midweek to post the event on its calendar. In addition, we should send a notice to the school newsletter editor. In these announcements, we must be sure to include the date, time, location and purpose (raise funds for the KIS band) of the HI-5 Recycling Day and Rummage Sale. 

Old Business:
  • Penalty for Trip Cancellations--Kristi checked with Seawind Tours & Travel, and they lost $600 for the airline cancellations because so many people from the KIS band dropped out of the trip. Since we had allotted $550 for the Disney Concert Hall excursion, but the agent was able to secure a free tour, the price of that outing dropped by $197. (We will still pay $353 for the bus charter.) So, the travel agent asked if we would be willing to contribute the $197 in savings toward the travel agent’s airline cancellation penalties. Steven made a motion that we approve the payment to Seawind, since the board had already approved a total expenditure of $550 for that outing. It was also noted that we want to stay on good terms with the travel agent since they have done such a good job and we may want to use their services again in the future. Loreen seconded the motion, and the motion was passed by a unanimous vote.
  • Harold K.L. Castle Foundation Windward Youth Leadership Fund—The band did not receive approval for the grant. The letter stated that the foundation did not have enough funds this year. The organizers suggested that the students apply next year and consider restoring a reef for their service project.
New Business:
  • Chartering Buses--Kristi requested the board’s approval for funds to charter buses for the following upcoming events: 
    • Advanced Band Parade of Bands (Pearl City Cultural Center)
    • Beginning Band Parade of Bands (Kaiser High School)
    • Aloha Concert (Castle High School)
The cost is $175 for each bus charter. The board unanimously approved the expenditures. 
  • Hosting Honolulu Wind Quintet—Kristi said that Scott Janusch, an oboist with the Honolulu Symphony, asked whether we would like to host a woodwind quintet performance during class time. She said this would be most beneficial to the Advanced Band students. The quintet is requesting a $100 stipend to contribute to the cost of performing at KIS. The event would include a live performance as well as a Q&A session. Steve made a motion that we approve the $100 expenditure. Bill seconded the motion. The board unanimously agreed to fund the event. 
  • Electing New Officers—The board discussed ideas for enlisting support for the booster club next year. Everyone agreed that although we had a busy and successful year, we could have done even more with additional support at the board meetings and during the fund-raising activities. More parent participation is needed. The board agreed to invite and encourage all parents to attend the April meeting. We could discuss the positions that will be open and the benefits of volunteering, and encourage parents of rising 8th-graders to jump in and help out. We could organize sign-up sheets for the different fund-raisers, including a chair, co-chair and helpers for each committee. By getting positions filled in April, the new officers will get a head start on band activities for next year. Also, they can attend the final meeting in May and receive helpful documents, such as the By-laws, Secretary’s notes, etc. To create a more festive atmosphere, the board agreed to organize a potluck for the meeting in April. One idea was to ask the parents of outgoing 8th-graders to each bring a plate of pupus as a farewell gift to the band. In addition, name tags will be used to help folks get better acquainted.  
  • Reviewing & Approving By-laws—Cheryl has very kindly prepared a set of by-laws for the KIS Band Booster Club, which include the purpose of the club and descriptions of the officers’ duties. She will be sending this document via e-mail to the board members for their review and approval. 
  • Finding a Good Home for Ono Cookies—Since we still have seven boxes of cookies, a pan of cinnamon rolls, and a loaf of banana bread remaining from the Auntie Ono’s Cookie fund-raiser, Cheryl recommended that we share the treats with the students at several of the upcoming events. The sweets were paid for but not collected by customers. She suggested that we serve the cinnamon rolls and banana bread to the students at the early morning rehearsal on Wed., March 3. For the Windward Mall Concert on Thursday, March 11, we could bake and serve two boxes of cookies. The final five boxes could be baked and bagged up for the chaperones to hand out to the students during the trip. The board agreed by unanimous vote to use the treats for these events. 
Other:
  • Adding Agenda Items—If you have an item you would like to add to the agenda, please call or e-mail President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail address is [email protected]
  • Next Meeting—Monday, April 5, at 7 p.m. in the band room. 
The meeting was adjourned at 8:30 p.m.

Minutes taken and respectfully submitted by Stacye Gallo
2 Comments

February 1, 2010

2/20/2010

0 Comments

 
Minutes from Kailua Intermediate School Band Booster Meeting

Feb. 1, 2010    KIS Band Room

The meeting was called to order at 7:30 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl & Steven Sonoda, Loreen Farr and Stacye Gallo. 

The Secretary’s minutes from the meeting on Jan. 25 were reviewed and approved.

Treaurer’s Report:

Bill Tiffany was unable to attend the meeting. He will send board members an update on the account by e-mail. Cheryl informed the board that we will need to pay taxes on the funds raised from the Hot Dog/ Chili Dinner and Bake Sale held during the Winter Concert. So Bill will need to subtract that amount from our earnings before he tallies our funds for the trip to Anaheim, she said.

Upcoming Fund-raisers:

·        Pizza Hut & McDonald’s--Kristi is checking into organizing events at these two restaurants. With both of these, families are encouraged to buy food at the restaurant on a specific day. The band will receive a portion of the proceeds. Customers must indicate that they are ordering food to help support the Kailua Intermediate School Band. Cheryl said that when the Kailua High School Band held their fund-raiser at McDonald’s, the students were asked to help with jobs, such as wiping down the tables—but not preparing food. Steven said a local soccer team he’s familiar with had great success with their Pizza Hut fund-raiser. About 30 families participated, and they made a lot of money. There are some restrictions: With McDonald’s orders must be placed inside—not at the drive-through window; and with Pizza Hut, orders must be picked up—not delivered.

·         HI-5 Recycling Day & Rummage Sale--Sat., Feb. 6, from 8 a.m. to noon

The events will be held in the Kailua Intermediate School parking lot. Helpers are needed Thursday, Feb. 4, from 3:30 to 5 p.m. to sort, organize and price items for the yard sale. Kristi said she has asked the students to remain after rehearsal on Thursday to help with these tasks. Funds raised through this HI-5 Recycling Day and Rummage Sale will be used for the trip to Anaheim. 

·        7-11 Coupon Books—Kristi reported that about 50 of the 7-11 Coupon Books are still available. Rather than lose money on them, she recommended that we try to sell the books at Saturday’s Rummage Sale to recoup the cost. All students have turned in their money from the coupon book sales. Kristi has asked Bill to prepare the final numbers by Monday, Feb. 8, so she can see how much each student has in his or her account. For students who are traveling to Anaheim, this money will be used to reduce their trip costs.  

·        Harold K.L. Castle Foundation Windward Youth Leadership Fund—Laura reported that we should receive feedback on our application in about three weeks.

Upcoming Activities:

·        Joint Rehearsal with Kailua High Band—Sat., Feb. 13, 10 a.m. to 1 p.m.

Students will rehearse at Kailua Intermediate School in preparation for the joint concert on Feb. 16. Kristi said that our students know they should bring food for the potluck lunch. (The high school students provided lunch for everyone when they hosted a similar practice at their school on Jan. 30.) 

·        Windward Mall Concert—Thursday, March 11

So far, one person has volunteered to transport equipment, Kristi said. More volunteers are needed to move instruments and stands to the mall. Board members agreed to make calls and send e-mails to get help after the Feb. 16 joint concert. 

New Business:

·        Penalty for Trip Cancellations--Kristi said the agent from Seawind Travel recently informed her that they were going to have to pay quite a lot in airline cancellation fees because so many people dropped out of the trip to Anaheim. The agent said that it’s normal to have a few cancellations. However, with our group, a lot of people who initially signed up and paid the $25 deposit cancelled their plans before the first payment was due. Those who cancelled by that date were refunded their deposit. Now the travel agent is facing a substantial penalty from the airline. Kristi asked the board to consider how to handle this situation. 

Kristi suggested that since we allotted $550 for the Disney Concert Hall tour, but that the agent subsequently found a free tour, perhaps we could use that money to reimburse the travel agency for the airline penalties. 

The board requested that Kristi ask the agent exactly how much they are facing in cancellation fees. Once we know the figure, we can make an informed decision on how to proceed. The board also recommended that we:

o       Increase the amount for the deposit next year, and consider making it non-refundable, to cover such cancellation penalties;

o       Meet at the end of this year to discuss the Anaheim trip, record lessons learned and make recommendations for future trips; and

o       Review the amounts earned through various fund-raising activities this year to provide realistic expectations of how much we can contribute toward travel costs next year.

·        Tips for Trip--Kristi said the price of the trip includes tips for the bus drivers. However, there will be an additional cost of $2 to $3 per day for housekeeping. The board agreed to use $140 from the emergency fund to cover housekeeping.

Other:

  • Adding Agenda Items—If you have an item you would like to add to the agenda, please call or e-mail President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail address is [email protected]
  • Next Meeting—Monday, March 1, at 7 p.m. (new time) in the band room.
    The meeting was adjourned at 8:23 p.m.

0 Comments

January 25, 2010

2/3/2010

0 Comments

 
Minutes from Kailua Intermediate School Band Booster Meeting

January 25, 2010    KIS Band Room

The meeting was called to order at 6:15 p.m. Present were: Kristi Kusunoki, Cheryl & Steven Sonoda, Bill Tiffany, Loreen Farr and Stacye Gallo. Laura Sueda sent her apologies for not attending due to a work obligation.

The Secretary’s minutes from the meeting on Jan. 11, 2010, were reviewed and approved.

Bill explained that during this special meeting, we should discuss and vote on three primary funding issues:
  1. The amount that will be allocated for emergencies/tips for the Anaheim trip;
  2. The amount that will be divided equally among each traveler;
  3. The amount that will be allotted to Kristi for the General Fund (band program’s operating budget)
Emergency Funding for Anaheim Trip (Issue #1)

Bill recommended that we allot $500 for “pocket money” to cover emergencies or tips on the Anaheim trip. The board discussed and unanimously approved the allocation. Board members agreed to give Kristi $100 in cash and a check for $400, which can be cashed if needed. Bill will sign the check. Kristi and Vickey will endorse it in California if they need to cash it. Kristi will ask the travel agent whether tips are already included in the price of the trip. 

Educational Outing for Anaheim Trip

Kristi said that when she submitted the itinerary to school officials for approval, she was instructed to add an educational aspect to the trip—above and beyond the practicing, rehearsing and performing already included. So she revised the schedule and proposed that the students tour an extraordinary music auditorium—the Disney Concert Hall. She said it will give the students a chance to see a performance space that features amazing acoustics. There may be an additional cost (estimated at $500) for the charter bus and entrance fees. The board agreed unanimously to cover the cost of an educational activity through the HI-5 fund-raisers to avoid having to increase the cost for each traveler. 

Medieval Times Dinner during Anaheim Trip 

To express thanks “for watching our kids,” the board agreed to pay for the chaperones’ dinner during the Medieval Times outing. The estimated cost is $280 ($40 x 7 chaperones). The money will come from the HI-5 Recycling fund-raisers. Bill will give the travel agent a list of the chaperones’ names.

Amount to be Divided Equally among Each Traveler (Issue #2)

Bill said that approximately $2,000 has been raised for the trip through the HI-5 Recycling fund-raisers and half of the Winter Concert fund-raising activities—chili/hot dog dinners, bake sale and silent auction. (The board agreed at the Dec. 8 meeting to allocate half of the Winter Concert profits for the trip.) 

Once the amounts are subtracted for the chaperones’ dinners ($280) and the students’ educational outing on the trip (@$500), there will be approximately $1,200 remaining from the two fund-raisers. Cheryl made a motion that whatever funds are left over after paying for the chaperones’ dinners and the educational outing, those funds (estimated at $1,200) will be distributed equally among the travelers. Loreen seconded the motion. The motion was approved by a unanimous vote. If the educational outing exceeds the $500 estimate, the board agreed to cover any additional cost. 

It was also noted that in addition to the funds that will be split equally among the travelers, every student going on the trip can use the profits that he or she earned from selling the Auntie’s Ono Cookies and 7-11 Coupon Books to reduce their travel expenses. Bill informed the board that in order for students to use their 7-11 profits for the trip, they must turn in the coupon book funds by Thursday, Jan. 28. Loreen agreed to send out an e-mail to reinforce the importance of the deadline. 

Amount to be Allotted to Kristi for the General Fund (Item #3)

Bill reported in his e-mail to the board (dated Jan 13, 2010) that there will be approximately $14,201.72 in the booster account after anticipated 7-11 funds are collected. If the following are subtracted:

$4,700 (individual student accounts)

$1,200 (funds split among travelers)

$   500 (emergency trip funds)

$   500 (educational outing)

$   280 (chaperones’ dinner)

then about $7,021.72 will be left in the booster account. The board was reminded that the band will hold more fund-raisers this school year, so the account will continue to grow. Bill estimates that the band will earn about $1,500 from the chili/hot dog dinners and bake sale at the upcoming band concert on Feb. 16. In addition, he predicts that future HI-5 recycling days will yield about $500. 

At the meeting on Jan. 11, President Laura Sueda requested that the board allocate $7,000 to Kristi for the band program. Based on that request and the funds available, the board agreed tonight to allocate $7,000 to Kristi for general operating expenses for the rest of this school year and seed money for next year. The motion was made by Stacye, seconded by Bill and approved unanimously. 

Gift Cards for Volunteer Musicians

Kristi recommended that the band show it’s appreciation to the 8 musicians who volunteered their time to coach and work with the band students during the extended rehearsal on Saturday, Jan. 23. The board discussed the issue and agreed to purchase a $25 I-Tunes gift card for each volunteer. The anticipated cost will be $200 ($25 x 8 musicians). Bill volunteered to get the cards for the volunteers.

 Amendment to Motion Passed at Last Meeting

Cheryl recommended that the board amend a motion passed by unanimous vote at the meeting on Jan. 11. The original motion stated that “for any 8th-grader who has a balance in his or her account at the end of the school year, that money will go back to the general fund.” At tonight’s meeting, she proposed that the board amend that statement to say “any student leaving the band program” rather than “any 8th-grader,” since some 7th-graders may choose not to take band in the 8th grade. That way all funds left over will roll over to the band program’s general fund for the next school year. The amendment was approved by unanimous vote. 

Other
  • Adding Agenda Items—If you have an item you would like to add to the agenda, please call or e-mail President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail address is [email protected]
  • Next Booster Meeting—Monday, Feb. 1, at 7:30 p.m. in the band room. 
The meeting was adjourned at 7:10 p.m.

Minutes taken and respectfully submitted by Stacye Gallo.


0 Comments

January 11, 2010

2/3/2010

0 Comments

 
Minutes from Kailua Intermediate School Band Booster Meeting

January 11, 2010    KIS Band Room

The meeting was called to order at 6:38 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl & Steven Sonoda, Bill Tiffany, Loreen Farr, Stacye Gallo, and Dean Nakamaejo.

The Secretary’s minutes from the meeting on Dec. 8, 2009, were reviewed and approved.

Treasurer’s Report: 
  • Current KIS Band Booster Balance—Bill reported that the balance in the account is $10,280. 
  • This amount includes $1,540 raised during the Winter Concert on Dec. 10. The breakdown from the event is as follows:
    • $902—Chili/Hot Dog Dinners
    • $332—Bake Sale
    • $143—Donations
    • $256—Silent Auction 
    • Less $94 retained for cash box
  • 7-11 Coupon Books--Bill said that $1,900 was used to purchase 600 coupon books. Each student was given a packet of 5 books before winter break. Students are selling the books for $5 each. Sales have been strong. Some students have requested more books to sell. The fund-raiser deadline has been extended to Jan. 21 to allow for extra sales. Bill expects this activity to yield $3,000 in profit.
  • Anticipated Balance--At this point, Bill estimates that the Band Booster account will hold about $14,500 after the 7-11 Coupon Book and HI-5 Recycling monies are collected. 
  • Bill requested contact information for last year’s Treasurer so that he can get some information needed to prepare the Booster club’s taxes. 
Distribution of Funds

Booster President Laura Sueda proposed that we make a motion to allocate $7,000 for Kristi to use for the band program. This would be about half of the booster account. Based on Kristi’s anticipated expenses for next year, which include purchasing and repairing instruments and other supplies, Laura felt this amount would provide an adequate “cushion” for the band program. 

The board then discussed the issue. One key concern was how to break down the funds for the Anaheim trip. The board members talked about how in some cases, such as with the 7-11 Coupon Books and Auntie’s Ono Cookies, the breakdown is clear, since sales are tracked for each student. The more a student sells, the more he or she earns individually. The 8th graders who are going on the trip can use their funds to off-set their travel costs. The 7th graders’ earnings will roll over to their accounts for next year. 

In other cases, though, the breakdown is not so clear, such as with the HI-5 Recycling drives. The concern was how to give extra “credit” to students and parents who have actively served during group fund-raisers. Sign-in sheets have been used to track participation. One recommendation was to allocate “credits” to those who have worked at the events. Cheryl explained that at Kailua High School, if you work at an event, you get credit for your participation. The point was made that people participate in different ways: some show up and work that day; others collect a lot of cans and bottles and drop them off; and still others encourage many friends and neighbors to bring recyclables to the event—and some do all of the above. The contribution is in man-hours for some people; for others, it’s in money-earning recyclables. Some board members felt that the reason we do these activities is to build a team and support the band as a whole. How do you break it down? On the other hand, how do you recognize the people who have put in many extra hours on Saturday mornings?

Board members were reminded that the band will hold fund-raisers after the Spring Break trip to Anaheim, so we will have more opportunities to earn money for next year.

Dean pointed out that we need to “zero out” the funds for the 8th graders. Cheryl made a motion that for any 8th-grader who has a balance in his or her account at the end of the school year, that money will go back to the general fund. Bill seconded the motion. 

Since there were many concerns and unanswered questions regarding how to distribute the funds, the board asked Bill to prepare a breakdown of how much money the band has in each area and to e-mail that to the board. Then we agreed to hold a meeting on Monday, Jan. 25, at 6 p.m. in the band room to: review the numbers; decide how to distribute revenue from fund-raising; and vote on allocating $7,000 to Kristi for the band.

New Business:

Extended Band Practice (Advanced Band)—Fri. & Sat., Jan. 22-23, 2010
In preparation for the upcoming performances, Kristi is organizing an extended practice for members of the Advanced Band. Students will practice with other band directors and UH students. Event is 4:30 p.m. to 8 p.m. on Jan. 22, and from 9 a.m. to 4 p.m. on Jan. 23. Attendance is mandatory. Event held at KIS.
  • Pizza Hut Fund-raiser—Alan Kubota has volunteered to look into this. Kristi has given him the background information.
  • HI-5 Recycling & Rummage Sale--Saturday, Feb. 6, 2010, 8 a.m. - noon
Vickey has suggested that we do more advertising by listing announcements in the Mid-Week circular and the school bulletin, sending flyers home with students, and posting notices around town. It was also suggested that we send out e-mail notices promoting the event. The message could list the types of items we can accept for the rummage sale (gently used toys, household items, clothes, etc.) and the stuff we must avoid—furniture, computers, mattresses and other bulky items. A few key notes:
  1. This event will require a lot of volunteers.
  2. Helpers are needed to price items on Thursday, Feb. 4, from 3-5 p.m.
  3. Many people are needed to set up tables, move items from band room to parking lot, and place items out for sale.
  4. Lots of tables and tents are needed. 
  • Solo Ensembles (Optional)—Sunday, Feb. 14, 2010, at UH
This is an optional event for students in their second year of band to perform in a solo, duet or small group ensemble. Students can earn medals. Registration is $6, $8 or $10, depending on the level of difficulty of the music. In addition, if the piece requires a piano accompanist, the cost is about $50 more.
  • Joint Concert with Kailua High School Band—Tuesday, Feb. 16
Advanced Band students will perform with the high school at KIS. Event held to encourage students to join the band program in whichever high school they attend. We will hold another Chili/Hot Dog Dinner & Bake Sale. The board passed a motion to earmark these proceeds for the general fund. Cheryl suggested that we give each high school student a ticket to receive one free dinner for helping with the event. All agreed. We are looking for a volunteer to organize the Bake Sale. 
  • Windward Mall Concert—Thursday, March 11, 2010
Help is needed with transporting equipment. Last year we used four vans and a truck for instruments only. Vehicles need to be at the school by 2:30 p.m. We will take the music stands but not the chairs.
  • Meeting about Anaheim Trip—Kristi will check with Seawind Travel and try to schedule a meeting for Thursday, Feb. 25, at 6:30 p.m. in the band room for all parents of students attending the trip. The chaperones will meet afterward.
Other:
  • Adding Agenda Items—If anyone has an item they would like to add to the agenda, please call or e-mail Booster President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail `address is [email protected]
  • Next Booster Meeting—Monday, Feb. 1, 2010, at 7:30 p.m. in the band room. 
The meeting was adjourned at 8:05 p.m.

Minutes taken and respectfully submitted by Stacye Gallo.





0 Comments

December 8, 2009

2/3/2010

0 Comments

 
Minutes from Kailua Intermediate School Band Booster Meeting

December 8, 2009    KIS Band Room

The meeting was called to order at 7:37 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl & Steven Sonoda, Bill Tiffany, Loreen Farr, Stacye Gallo, Debra Evans, Joe & Carolyn Hawpe, Steve Kodama, Seaborn Mercer and Teri Singh.

The Secretary’s minutes from the meeting on Nov. 2, 2009, were reviewed and approved on Nov. 22 via e-mail and posted on the band website. 

Treasurer’s Report: 
  • Current KIS Band Booster funds—Bill reported that the current balance in the account is $10,557. In addition, $440 will be deposited into the account. A bill for $174 still needs to be paid. 
  • Funds for Anaheim Trip--Bill proposed a system for equitably dividing the funds raised for the trip. With things like Auntie’s Ono Cookie sales, each student will receive the profit from what he or she sold. With group efforts, like the HI-5 Recycling Drive and Rummage Sale, perhaps we could divide the revenue equally and apply that amount toward a fixed expense, such as ground transportation during the trip, which will be $159 per person. Additional notes:
  1. The cut-off for fund-raising for the trip will be sometime in February.
  2. The final payment for the trip is due Feb. 12.
  3. We have time to hold two more HI-5 recycling days (Jan. 9 and Feb. 6).
  4. The Jan. 9 event will include a rummage sale. 
  5. Proceeds from the last HI-5 (Nov. 7) were a little lower than the previous month. Several other events (parades as well as Project Grad and church recycling drives) were taking place that morning
Old Business: 
  • “7-11 Coupon Book” Fund-raiser--Sales will begin before Winter Break. Each student will receive a pack of 5 books. Kids can ask Kristi for more books as needed. Sales will continue through Jan. 14. Each student will benefit from his or her own sales. If the student is a 7th grader, the proceeds will carry over for next year. It was suggested that the students sell the books outside Long’s Drugs. The Kailua High students had good success there. However, we would need liability insurance first.   
  • Winter Concert--
    • Plans are underway for the hot dog and chili dinner. Price for a plate dinner with chili, hot dog, bun or rice, and drink is $6. Chips or drinks are $1 each. Single hot dog with bun is $2. We will aim to sell about 150 dinners. Crock pots for chili would be great. We will need two cash boxes—one for bake sale and other for dinners. Bill will bring one cash box with change. Cheryl will bring the other. We’ll need ice and coolers. Steve will pick up ice and file for reimbursement. 
    • Regarding Silent Auction, Dean, who is organizing it, is really sick. We will check with him on the current status of the auction.
    • Cheryl will give Loreen a copy of the KHS letter for soliciting auction items. It can be used as a guide to draft a letter on our letterhead to request donations for an auction at our end-of-the year banquet. (It’s too late to send out a letter for the winter concert auction.) Also, we should check with Dean, since he may have already drafted a letter.
    • Half of the income from the winter concert (bake sale, chili dinner and auction) will go toward the spring break trip to Anaheim and half will go toward the General Fund. 
    • We will need 8 leis for the concert. Laura will get them from Don Quijote.
  • Castle Foundation--Paperwork needs to be finalized and mailed. 
New Business: 
  • HI-5 Recycling & Rummage Sale—Items can be collected and kept in band storage room. It will take about 3 hours to price the items. All proceeds from HI-5 and Rummage sales through February will go toward the trip.
  • Casino Night—Will be discussed at January meeting.
  • Pizza Hut Fund-raiser—Also, tabled until January meeting.
Other:
  • Adding Agenda Items—If anyone has an item they would like to add to the agenda, please call or e-mail Booster President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail  address is [email protected]
  • Next Booster Meeting—Monday, Jan. 11, 2010, at 7:30 p.m. in the band room. 
The meeting was adjourned at 9 p.m.

Minutes taken and respectfully submitted by Stacye Gallo.
0 Comments

October

11/25/2009

2 Comments

 
The meeting was called to order at 7:37 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl and Steven Sonoda, William Tiffany, Loreen Farr, Stacye Gallo, Joseph Hawpe, Debora Irons and Jose Ubaldo Verdin. Secretary’s minutes from meeting on Sept. 3, 2009, were reviewed and approved.  Treasurer’s Report:  Treasurer William Tiffany reported that approximately $7,000 was deposited into the Booster account on Sept. 5, 2009. This brought the account to $14,031.  Since then the following activities have taken place:
  • A check was written to Auntie’s Ono Cookies for $5,000 to cover costs for the fund-raiser. (The students earned about $2,600 in profits from the cookie sales and donations.) 
  • Another check was issued to cover initial transportation costs for the upcoming UH Rainbow Invitational Marching Band event on Nov. 10. (Student fees will be collected to reimburse the Booster account for this cost.) 
  • In addition, we paid Castle High School custodial fees for using the auditorium for the end-of-the year concert held last May.
  • Altogether, the Booster account holds approximately $9,000 to date. 
Old Business: 
  • The Kailua High School Homecoming was a success. Of the 25 Advanced Band students who participated in the event, which included a potluck dinner and performance with the high school band, 24 said they would like to take band in high school. 
  • HI-5 Recycling Day—Our first recycling effort held Saturday, Oct. 3, raised approximately $300. Many students participated and got involved by making and posting signs; collecting and sorting items; and maintaining enthusiasm. Parents worked in 2-hour shifts. The board agreed that in the future, we should:
  1. Hold the event on the 1st Saturday of each month. (Next one Nov. 7)
  2. Change the time. It will now be from 8 a.m. to noon. 
  3. Have parents and students sign up for shifts (8 to 10 a.m. or 10 a.m. to 12 p.m.) Need at least 4 volunteers for each shift.
  4. Find one parent with a truck to volunteer to wait in the parking lot on Friday afternoon to collect HI-5 Recyclables from folks who can not drop off the next day.
  5. Make flyers to remind Band families to bring recyclables.
  6. Target only Band families, since another organization on campus has been authorized to collect recyclables from the school at large. 
New Business: 
  • Website (kailuajrband.weebly.com)—Vickey Paul has done a great job creating our new website. It includes a calendar, upcoming events, photos and profiles.
  • Band Picture Day—Wed., Oct. 28, from 1:45-2:30 p.m. Students are reminded to wear their concert uniform (white shirt with collar; black pants or below-knee-length skirt. No jeans, T-shirts or tennis shoes.)
  • Elementary School Concerts (Advanced Band only)—Thurs., Nov 5. 2009 Students should report to band room at 7:15 a.m. in full concert uniform. Immediately they will load instruments onto trucks and board vans. 
    • Students should bring lunch and water bottle.
    • Schools include: Mokapu, Kainalu, Aikahi and Lanikai. 
    • Parental help is needed with loading and transporting instruments and students from school to school. 
    • Students must have a “C” or better in each class to participate. 
    • This is the only field trip in which students will miss school that the principal will approve.  
    • Students will be dismissed at KIS at 2:30 p.m. No rehearsal after school. 
  • Auntie’s Ono Cookies Fund-raiser Pick-up—Friday, Nov. 13, 2009
    • At least 4 volunteers are needed to work in shifts from 1:30 p.m. to 6 p.m. to help organize orders for each student.
    • Students will collect their items between 2 and 6 p.m.
    • Students are responsible for delivering their orders to their customers. 
    • More than 400 cookie orders plus other items were sold.
    • Storage is needed for any uncollected cookie dough, as the refrigerator in the band room had to be turned off to save energy costs.  
  • “7-11 Coupon Book” Fund-raiser--OrganizerVickey Paul was wondering when we want to begin selling the coupon books. Vice President Cheryl Sonoda explained that we need two people to register for the fund-raising event, and then she can collect the books when they are ready. They come in batches of 20. Initially, we could order as few as 100 books, she said. President Laura Sueda will call Vickey to find out what steps need to be taken to get started. 
  • Final notes:
    • If anyone has an item they would like to add to the agenda, please send an e-mail to Booster President Laura Sueda four days before the meeting. Her address is: [email protected]
    • Next Band Booster meeting will be held Monday, Nov. 2, at 7:30 p.m. in the band room. 

The meeting was adjourned at 8:21 p.m.




2 Comments

November

11/25/2009

0 Comments

 
The meeting was called to order at 7:37 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl Sonoda, William Tiffany, Loreen Farr, Stacye Gallo, Debra Evans, Sandra Kimusi, Seaborn Mercer, Dean Nakamaejo, and Gary and Sandy Tahara.  The Secretary’s minutes from the meeting on Oct. 19, 2009, were reviewed and approved.  

Treasurer’s Report: 
William reported that the current balance in the account is $10,850. The only outstanding activity is collecting proceeds from the HI-5 Recycling effort. 
Old Business: 
  • HI-5 Recycling—Flyers went out yesterday to advertise the next drop-off day, which is Saturday, Nov. 7. This activity is held the first Saturday of each month.
  • “7-11 Coupon Book” Fund-raiser--We need to check on making plans for this soon, since it’s a yearlong fund-raiser.
  • Auntie’s Ono Cookies Fund-raiser Pick-up—Friday, Nov. 13, 2009
Families will collect cookies between 2:15 p.m. and 6 p.m. Six to eight adult volunteers are needed to help with this. 

  New Business: 
  • Elementary School Concerts (Advanced Band) -- Thursday, Nov 5.
The KIS band will perform on the same day that flu shots are given, so students will need to meet in the library before 7 a.m. Participating students will receive their shot, wait 15 minutes to ensure there is no reaction, and then immediately report to the band room. We have enough drivers to transport the students and instruments to each of the four elementary schools where students will perform. 
  • UH Rainbow Invitational—Saturday, Nov. 14, 4:30-9:30 p.m., Aloha Stadium
This is an annual concert sponsored by UH in which select high school bands from across the state perform at the stadium. A few notes: We have plenty of chaperones. Students need to wear their KIS uniforms. The group will be transported by bus. Sometimes it rains, so come prepared. When students need to go to the restroom or concession stand, they will do so in groups of at least 3 or 4, with a chaperone. 
  • Spring Break Trip (Advanced Band)—March 13-18, 2010
Ms. Kusunoki explained the current status regarding a possible trip: 
    • No final decision on location (Anaheim or Maui) has been made, but it looks like the group is going to choose Anaheim. (Note: Anaheim was selected about a week later, when all families sent in their voting forms.)
    • Up to this point, 30 forms stating family preference have been turned in. Sixteen are still out. So far, there are 20 votes for Anaheim, 5 for Maui and 5 for “no trip.”
    • Seawind Travel will front the money for airfare. If we cancel, they can get their money back. 
    • The agent who would accompany our group will give a presentation explaining the details of the trip on Friday, Nov. 13, at 6:15 p.m. in the band room, after the Auntie Ono’s Cookie fund-raiser pickup.
    • The travel agent requires at least 25 students to participate, if we go to Anaheim.
    • We have 8 parents who have volunteered to travel as chaperones.
    • Payments will be made in four installments, beginning in November. 
    • The students will need to do a lot of fund-raising to help pay for the trip.
The group then discussed a variety of options for raising funds. They said that we will have to work out a fair system in which part of the money each student raises goes toward their trip fees and part goes to the band as a whole. One parent suggested that for those students who are not traveling, their funds could go toward band-wide activities, such as the end-of-year banquet.  

Some of the fund-raising suggestions included:
  • Harold K.L. Castle Foundation Windward Youth Leadership Fund—Dean explained that this grant is designed to promote youth leadership. He said that the online application process is simple. Students write up a community service project and include the number of man-hours they would provide. For instance, 25 students working 5 hours each would equate to 125 community service hours. Some ideas might be: going to a nursing home and performing for and talking with the residents. We would need to include the Tax ID number on the application. The website is: http://www.castlefoundation.org/www/grants-windward.htm
  • KIS Band Winter Concert (Thurs., Dec. 10 at 6 p.m.): 
    1. Silent Auction—Dean is organizing the auction. Anyone who would like to help can contact him at[email protected]
    2. Hot Dog Sale—We will grill and sell hot dogs, chili and rice. Loreen can send out an e-mail requesting volunteers, donations for supplies, etc. Come before 5 p.m. to help set up. The shopping list will include: hot dogs, buns, ketchup, mustard, relish, chips and drinks. In past years, the food has gone fast! So this is a good fund-raiser. 
    3. Bake Sale—We will sell homemade baked goods. Items should be wrapped and ready for sale. We can price them. Cheryl has a box with stickers, markers, etc. 
  • HI-5 Recycling—Since this monthly activity is held all year, a portion will go for the trip and a portion will go to the general fund. It was suggested that we could “front-load” and have the funds raised between now and the trip go toward trip fees, and let the funds raised after that go toward the general fund. 
  • Rummage Sale—Many parents supported the idea of holding a rummage sale outside in the school parking lot during one of the next HI-5 Recycling events. Saturday, Dec. 5, was considered. However, there are two big parades scheduled in nearby towns for that day, which might draw a lot of our potential customers. Also, this type of activity would require a lot of quick preparations, and our next meeting is not scheduled until Dec. 7. The group decided to try and hold the sale during the HI-5 Recycling day in January, with an exact date to be determined. Ms. Kusunoki will ask the school principal for permission to hold the sale. We should begin bringing in items to sell as soon as possible. They could be stored in the band room. We would need to get volunteers to come in the Thursday before the event to sort and price things. Items sold could include: kitchenware, garden supplies, toys, clothes, etc. Anything that doesn’t sell could be donated to Salvation Army or Goodwill.
  • Casino Night—One of the parents said that his uncle owns a place where you can rent casino tables. You buy $200 in fake money with which to play games. We could possibly couple this event with a silent auction. Also, we could earn extra funds from food sales. Another group held such an event at their gymnasium and netted a lot of money for their organization.  
  • Additional ideas included: A steak dinner, perhaps at the yacht club in Kaneohe. Debra has a membership there and could check into it. Other ideas were a school dance or a Pizza Hut night.
Other: 
  • Band Instruments—Ms. Kusunoki discussed the situation regarding band instruments. She said she repairs as many instruments as possible. If the problem is more severe and the instrument needs to be sent out, it usually costs about $75 per repair. She doesn’t expect to buy many new instruments this school year. Last year she bought four. We do have school funding, which goes to instrument repair and transportation for band events, she said. 
  • Final notes:
    • If anyone has an item they would like to add to the agenda, please send an e-mail to Booster President Laura Sueda four days before the meeting. Her address is:[email protected]
    • Next Band Booster meeting will be held Monday, Dec. 7, at 7:30 p.m. in the band room. 
The meeting was adjourned at 8:35 p.m. 
Minutes taken and respectfully submitted  by Stacye Gallo.
0 Comments

First Post!

11/25/2009

0 Comments

 
Start blogging by creating a new post. You can edit or delete me by clicking under the comments. You can also customize your sidebar by dragging in elements from the top bar.
0 Comments