December 8, 2009

Minutes from Kailua Intermediate School Band Booster Meeting

December 8, 2009    KIS Band Room

The meeting was called to order at 7:37 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl & Steven Sonoda, Bill Tiffany, Loreen Farr, Stacye Gallo, Debra Evans, Joe & Carolyn Hawpe, Steve Kodama, Seaborn Mercer and Teri Singh.

The Secretary’s minutes from the meeting on Nov. 2, 2009, were reviewed and approved on Nov. 22 via e-mail and posted on the band website. 

Treasurer’s Report: 

• Current KIS Band Booster funds—Bill reported that the current balance in the account is $10,557. In addition, $440 will be deposited into the account. A bill for $174 still needs to be paid. 

• Funds for Anaheim Trip--Bill proposed a system for equitably dividing the funds raised for the trip. With things like Auntie’s Ono Cookie sales, each student will receive the profit from what he or she sold. With group efforts, like the HI-5 Recycling Drive and Rummage Sale, perhaps we could divide the revenue equally and apply that amount toward a fixed expense, such as ground transportation during the trip, which will be $159 per person. Additional notes:

1. The cut-off for fund-raising for the trip will be sometime in February.
2. The final payment for the trip is due Feb. 12.
3. We have time to hold two more HI-5 recycling days (Jan. 9 and Feb. 6).
4. The Jan. 9 event will include a rummage sale. 
5. Proceeds from the last HI-5 (Nov. 7) were a little lower than the previous month. Several other events (parades as well as Project Grad and church recycling drives) were taking place that morning

Old Business: 

• “7-11 Coupon Book” Fund-raiser--Sales will begin before Winter Break. Each student will receive a pack of 5 books. Kids can ask Kristi for more books as needed. Sales will continue through Jan. 14. Each student will benefit from his or her own sales. If the student is a 7th grader, the proceeds will carry over for next year. It was suggested that the students sell the books outside Long’s Drugs. The Kailua High students had good success there. However, we would need liability insurance first.   

• Winter Concert--
• Plans are underway for the hot dog and chili dinner. Price for a plate dinner with chili, hot dog, bun or rice, and drink is $6. Chips or drinks are $1 each. Single hot dog with bun is $2. We will aim to sell about 150 dinners. Crock pots for chili would be great. We will need two cash boxes—one for bake sale and other for dinners. Bill will bring one cash box with change. Cheryl will bring the other. We’ll need ice and coolers. Steve will pick up ice and file for reimbursement. 
• Regarding Silent Auction, Dean, who is organizing it, is really sick. We will check with him on the current status of the auction.
• Cheryl will give Loreen a copy of the KHS letter for soliciting auction items. It can be used as a guide to draft a letter on our letterhead to request donations for an auction at our end-of-the year banquet. (It’s too late to send out a letter for the winter concert auction.) Also, we should check with Dean, since he may have already drafted a letter.
• Half of the income from the winter concert (bake sale, chili dinner and auction) will go toward the spring break trip to Anaheim and half will go toward the General Fund. 
• We will need 8 leis for the concert. Laura will get them from Don Quijote.

• Castle Foundation--Paperwork needs to be finalized and mailed. 

New Business: 

• HI-5 Recycling & Rummage Sale—Items can be collected and kept in band storage room. It will take about 3 hours to price the items. All proceeds from HI-5 and Rummage sales through February will go toward the trip.
• Casino Night—Will be discussed at January meeting.
• Pizza Hut Fund-raiser—Also, tabled until January meeting.

Other:

• Adding Agenda Items—If anyone has an item they would like to add to the agenda, please call or e-mail Booster President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail  address is [email protected]

• Next Booster Meeting—Monday, Jan. 11, 2010, at 7:30 p.m. in the band room. 

The meeting was adjourned at 9 p.m.

Minutes taken and respectfully submitted by Stacye Gallo.