Minutes from Kailua Intermediate School Band Booster Meeting
January 11, 2010 KIS Band Room
The meeting was called to order at 6:38 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl & Steven Sonoda, Bill Tiffany, Loreen Farr, Stacye Gallo, and Dean Nakamaejo.
The Secretary’s minutes from the meeting on Dec. 8, 2009, were reviewed and approved.
Treasurer’s Report:
Booster President Laura Sueda proposed that we make a motion to allocate $7,000 for Kristi to use for the band program. This would be about half of the booster account. Based on Kristi’s anticipated expenses for next year, which include purchasing and repairing instruments and other supplies, Laura felt this amount would provide an adequate “cushion” for the band program.
The board then discussed the issue. One key concern was how to break down the funds for the Anaheim trip. The board members talked about how in some cases, such as with the 7-11 Coupon Books and Auntie’s Ono Cookies, the breakdown is clear, since sales are tracked for each student. The more a student sells, the more he or she earns individually. The 8th graders who are going on the trip can use their funds to off-set their travel costs. The 7th graders’ earnings will roll over to their accounts for next year.
In other cases, though, the breakdown is not so clear, such as with the HI-5 Recycling drives. The concern was how to give extra “credit” to students and parents who have actively served during group fund-raisers. Sign-in sheets have been used to track participation. One recommendation was to allocate “credits” to those who have worked at the events. Cheryl explained that at Kailua High School, if you work at an event, you get credit for your participation. The point was made that people participate in different ways: some show up and work that day; others collect a lot of cans and bottles and drop them off; and still others encourage many friends and neighbors to bring recyclables to the event—and some do all of the above. The contribution is in man-hours for some people; for others, it’s in money-earning recyclables. Some board members felt that the reason we do these activities is to build a team and support the band as a whole. How do you break it down? On the other hand, how do you recognize the people who have put in many extra hours on Saturday mornings?
Board members were reminded that the band will hold fund-raisers after the Spring Break trip to Anaheim, so we will have more opportunities to earn money for next year.
Dean pointed out that we need to “zero out” the funds for the 8th graders. Cheryl made a motion that for any 8th-grader who has a balance in his or her account at the end of the school year, that money will go back to the general fund. Bill seconded the motion.
Since there were many concerns and unanswered questions regarding how to distribute the funds, the board asked Bill to prepare a breakdown of how much money the band has in each area and to e-mail that to the board. Then we agreed to hold a meeting on Monday, Jan. 25, at 6 p.m. in the band room to: review the numbers; decide how to distribute revenue from fund-raising; and vote on allocating $7,000 to Kristi for the band.
New Business:
Extended Band Practice (Advanced Band)—Fri. & Sat., Jan. 22-23, 2010
In preparation for the upcoming performances, Kristi is organizing an extended practice for members of the Advanced Band. Students will practice with other band directors and UH students. Event is 4:30 p.m. to 8 p.m. on Jan. 22, and from 9 a.m. to 4 p.m. on Jan. 23. Attendance is mandatory. Event held at KIS.
Minutes taken and respectfully submitted by Stacye Gallo.
January 11, 2010 KIS Band Room
The meeting was called to order at 6:38 p.m. Present were: Kristi Kusunoki, Laura Sueda, Cheryl & Steven Sonoda, Bill Tiffany, Loreen Farr, Stacye Gallo, and Dean Nakamaejo.
The Secretary’s minutes from the meeting on Dec. 8, 2009, were reviewed and approved.
Treasurer’s Report:
- Current KIS Band Booster Balance—Bill reported that the balance in the account is $10,280.
- This amount includes $1,540 raised during the Winter Concert on Dec. 10. The breakdown from the event is as follows:
- $902—Chili/Hot Dog Dinners
- $332—Bake Sale
- $143—Donations
- $256—Silent Auction
- Less $94 retained for cash box
- 7-11 Coupon Books--Bill said that $1,900 was used to purchase 600 coupon books. Each student was given a packet of 5 books before winter break. Students are selling the books for $5 each. Sales have been strong. Some students have requested more books to sell. The fund-raiser deadline has been extended to Jan. 21 to allow for extra sales. Bill expects this activity to yield $3,000 in profit.
- Anticipated Balance--At this point, Bill estimates that the Band Booster account will hold about $14,500 after the 7-11 Coupon Book and HI-5 Recycling monies are collected.
- Bill requested contact information for last year’s Treasurer so that he can get some information needed to prepare the Booster club’s taxes.
Booster President Laura Sueda proposed that we make a motion to allocate $7,000 for Kristi to use for the band program. This would be about half of the booster account. Based on Kristi’s anticipated expenses for next year, which include purchasing and repairing instruments and other supplies, Laura felt this amount would provide an adequate “cushion” for the band program.
The board then discussed the issue. One key concern was how to break down the funds for the Anaheim trip. The board members talked about how in some cases, such as with the 7-11 Coupon Books and Auntie’s Ono Cookies, the breakdown is clear, since sales are tracked for each student. The more a student sells, the more he or she earns individually. The 8th graders who are going on the trip can use their funds to off-set their travel costs. The 7th graders’ earnings will roll over to their accounts for next year.
In other cases, though, the breakdown is not so clear, such as with the HI-5 Recycling drives. The concern was how to give extra “credit” to students and parents who have actively served during group fund-raisers. Sign-in sheets have been used to track participation. One recommendation was to allocate “credits” to those who have worked at the events. Cheryl explained that at Kailua High School, if you work at an event, you get credit for your participation. The point was made that people participate in different ways: some show up and work that day; others collect a lot of cans and bottles and drop them off; and still others encourage many friends and neighbors to bring recyclables to the event—and some do all of the above. The contribution is in man-hours for some people; for others, it’s in money-earning recyclables. Some board members felt that the reason we do these activities is to build a team and support the band as a whole. How do you break it down? On the other hand, how do you recognize the people who have put in many extra hours on Saturday mornings?
Board members were reminded that the band will hold fund-raisers after the Spring Break trip to Anaheim, so we will have more opportunities to earn money for next year.
Dean pointed out that we need to “zero out” the funds for the 8th graders. Cheryl made a motion that for any 8th-grader who has a balance in his or her account at the end of the school year, that money will go back to the general fund. Bill seconded the motion.
Since there were many concerns and unanswered questions regarding how to distribute the funds, the board asked Bill to prepare a breakdown of how much money the band has in each area and to e-mail that to the board. Then we agreed to hold a meeting on Monday, Jan. 25, at 6 p.m. in the band room to: review the numbers; decide how to distribute revenue from fund-raising; and vote on allocating $7,000 to Kristi for the band.
New Business:
Extended Band Practice (Advanced Band)—Fri. & Sat., Jan. 22-23, 2010
In preparation for the upcoming performances, Kristi is organizing an extended practice for members of the Advanced Band. Students will practice with other band directors and UH students. Event is 4:30 p.m. to 8 p.m. on Jan. 22, and from 9 a.m. to 4 p.m. on Jan. 23. Attendance is mandatory. Event held at KIS.
- Pizza Hut Fund-raiser—Alan Kubota has volunteered to look into this. Kristi has given him the background information.
- HI-5 Recycling & Rummage Sale--Saturday, Feb. 6, 2010, 8 a.m. - noon
- This event will require a lot of volunteers.
- Helpers are needed to price items on Thursday, Feb. 4, from 3-5 p.m.
- Many people are needed to set up tables, move items from band room to parking lot, and place items out for sale.
- Lots of tables and tents are needed.
- Solo Ensembles (Optional)—Sunday, Feb. 14, 2010, at UH
- Joint Concert with Kailua High School Band—Tuesday, Feb. 16
- Windward Mall Concert—Thursday, March 11, 2010
- Meeting about Anaheim Trip—Kristi will check with Seawind Travel and try to schedule a meeting for Thursday, Feb. 25, at 6:30 p.m. in the band room for all parents of students attending the trip. The chaperones will meet afterward.
- Adding Agenda Items—If anyone has an item they would like to add to the agenda, please call or e-mail Booster President Laura Sueda four days before the meeting. Her number is: 714-743-1088, and her e-mail `address is [email protected]
- Next Booster Meeting—Monday, Feb. 1, 2010, at 7:30 p.m. in the band room.
Minutes taken and respectfully submitted by Stacye Gallo.
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